Monday, June 18, 2012

Office365 Migration Series: Email Migration


Critical Question 2: Legal Hold and/or Data Required from a Compliance Perspective

Data resides in your current system that is on legal hold as well as other data maintained from a compliance perspective. Static or fixed period legal holds will need to be addressed very differently from dynamic ongoing holds that represent historical and future data. While you maintain the data in GroupWise, Office 365, personal archives, tape or all of them. This is something that does need to considered as part of the migration decision.


Interesting Case to Consider:

A defendant’s email preservation system that consisted of instructing employees to preserve email of long term value on their local computers, coupled with “very little evidence compared to what would be expected,” led the court to conclude that the “safe harbor” of Fed. R. Civ. P. 37(e) did not apply and that the defendant should be sanctioned for spoliation.

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Critical Question 3: Addressing High Risk Users of Roles

Certain groups within the organization have different requirements than others based on roles and responsibilities or function. Most organizations I work with would expand that group to include HR, Finance and Executives. Will these groups require some data to be migrated or legacy data to be accessible?

This ends the  "Office365 Migration Series" I hope you find value in the information provided and that the alternative extreme points discussed will allow for a more informed and open minded decision making process. Good luck!



Critical Question 2: Legal Hold and/or Data Required from a Compliance Perspective

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